Minutes from November 10-13, 2016
Minutes of the North Carolina State Board of Optometry
November 10-13, 2016
Grove Park Inn
Asheville, North Carolina
The North Carolina State Board of Examiners in Optometry met at the Grove Park Inn in Asheville, North Carolina on November 10-13, 2016 to hold its regularly scheduled Fall Meeting, to participate in the North Carolina State Optometric Society’s orientation program for new licensees, to monitor the Educational Program at the Fall Educational Congress of the Society, and for other purposes. Present were Drs. Michael Johnson, President, Andrew Cook, Scott Philippe, Jerry Ellington, Michael Haines, Mrs.Susan Watson, and Mr. James Raynor Members of the Board, and Dr. William Rafferty, Executive Director. Also present via video conference were Board Staff: Mrs. Janice Peterson, Executive Administrator and Mrs. Samantha Hardison, Administrative Coordinator. Mr. Johnny Loper, the Board’s attorney, joined the meeting on Thursday morning at the time certain of 11 a.m..by way of conference telephone.
The President called the meeting to order at 8:30 a.m. Thursday, November 10, 2016 after which he read the ‘ETHICS AWARENESS & CONFLICT OF INTEREST REMINDER’ as required by the North Carolina State Ethics Commission.
Approval of Minutes. On a motion by Dr. Cook, seconded by Dr. Philippe and carried unanimously the Minutes of the Meeting held on August 19, 2016 were approved.
Report of the President Dr. Johnson expressed his appreciation to the Members of the Board and Staff for their work on behalf of the Board and for their support to this point in his Presidency. He commented that the Board has been in transition since the passing of Dr. Robinson, the Board’s longstanding Executive Director. He welcomed Dr. Haines to the Board as Dr. Rafferty’s replacement and the new public members, Ms. Watson and Mr. Raynor. He congratulated Dr. Rafferty on becoming the new Executive Director. Dr. Johnson expressed his appreciation for all the extra work members of the Board and staff had assumed during this transition period. He further expressed his enthusiasm moving forward with the full complement of Board and staff.
Motion to Accept: Dr. Philippe, seconded Mr. Raynor; Unanimous vote
Report of the Secretary/Treasurer. Dr. Rafferty reviewed the Budget Report for the period beginning 07/01/16 as the Secretary/Treasurer of the Board during this period.
Motion to Accept: Dr. Haines and seconded Dr. Philippe; Unanimous vote
The Independent Auditors’ Report and Financial Statement for the Fiscal Year ending June 30, 2016 was reviewed by Drs. Rafferty and Johnson.
Motion to Accept: Dr. Ellington and seconded Dr. Philippe; Unanimous vote
Report of the Executive Director. Dr. Rafferty reviewed the results of the “Strengths Finder” exercise and complemented everyone for completing the initiative. The exercise reviewed the top five strengths of each member of the staff and Board. Dr. Rafferty pointed out, knowing each individual’s strengths can be exceptionally helpful in making assignments on projects in the future.
Dr. Rafferty then reviewed with the Board “Projects and Initiatives” that he and the other staff reflected as both important and critical to the Board’s responsibilities and operation in the near and not as near future.
Dr. Rafferty also expressed his appreciation to the staff and Board for all the assistance they had given him over the past several months.
Motion to Accept: Dr. Philippe and seconded Dr. Haines; Unanimous vote
Topsail Technologies Update. Richard Lowe was conferenced in on the Board Meeting.
Subjects discussed were implementation of the new office data base system, website, cyber security, and clinical examination format.
Background Checks/Criminal Records Checks. A motion was made by Dr. Philippe, duly seconded by Dr. Haines, and carried unanimously that the Board begin to require background checks for all applicants to the Summer 2017 clinical examinations and for all licensees for the 2018 renewals, contingent upon discussions with the Board attorney to ascertain the legal authority for the requirement.
Alpine Testing Solutions. Dr. Rafferty mentioned that Brett Foley, an Alpine Testing psychometrician, would be attending the Winter 2107 Board Examination to review and make suggestions for the Examination Review Committee of the Board.
2017 Continuing Education Policy - COPE requirement re: NCSOS Districts. Because of changes to the COPE Program beginning in January 2017, the following motion was moved by Dr. Philippe and seconded by Dr. Ellington and passed unanimously:
“For 2017, the NC Board will adhere to the current Continuing Education Policy but will delay implementation of the COPE requirement for the NC District Societies. Implementation will be revisited at the Board’s Fall Meeting in Asheville in 2017.”
Meeting with President and President-Elect of NCSOS - Drs. Bryant and Hearn
At the time certain of 11:30 a.m. - This is a set meeting to discuss issues of common interest to both groups. The primary discussion centered around State and District continuing education and the Board’s continuing education requirements for Maintenance of Licensure with the change of the COPE Program for 2017.
Report of the Examination Review Committee. Drs. Rafferty and Philippe reported that they reviewed examination results with several unsuccessful candidates from the Summer 2016 Examination. No changes were suggested as a result of the reviews. However, all candidates expressed appreciation for the opportunity to identify their areas of weakness. Motion to Accept: Dr. Ellington and seconded Dr. Haines; Unanimous vote
Winter 2017 Clinical/Practicum Examinations.
Application deadline: December 12, 2016
Jane McKimmon Center, Raleigh, NC - reserved dates February 9-13, 2017
Approval of Clinical Examiners
Motion to Approve: Dr. Ellington and seconded Dr. Philippe; Unanimous vote
Board Meeting To Determine the WINTER 2017 Examination Results.
Saturday, February 25, 2017 at 9:00 a.m. via video conference.
(Approval of via video conference will be based on the Agenda being suitable for this type of meeting)
Board Meeting To Determine the SUMMER 2017 Examination Results.
August 19, 2017
Southern Council of Optometrists Educational Congress (SECO 2017) and
Regional ARBO Meeting: March 1-5, 2017. The Board approved expenses to send two representatives to these meetings.
Date To Review Examination Results with Any Applicant Who Might Fail The Examination. No date was confirmed at this meeting; however, the President will work with the Executive Director and Dr. Philippe to confirm a date, most likely in April.
Request to Reinstate a Revoked License - At the request of the Board, Dr. Rafferty was asked to develop a Statement regarding Reinstatement of a Revoked License for the Board to review and consider. After Dr. Rafferty developed the Statement, it was approved, pending legal review by a motion from Dr. Ellington and seconded by Dr. Cook and passed unanimously.
Election of Secretary-Treasurer - Dr. Cook was nominated to fulfill the remainder of Dr. Rafferty’s term who left the Board to become the Executive Director. Dr. Cook was elected unanimously by acclamation.
Legal/Litigation Update by Board Attorney. At the time certain of 4:00 p.m. The Board went into Executive Session on a motion by Dr. Philippe, seconded by Dr. Haines and passed unanimously. Mr. Loper reviewed several issues regarding disciplinary cases. The Board came out of Executive session on a motion by Dr. Philippe, seconded by Dr. Ellington and passed unanimously. No motions were made coming from discussions in Executive Session.
The remainder of the time in Asheville was spent in a meeting with the new licensees, formal presentation of licenses, and in monitoring the continuing education program of the North Carolina State Optometric Society at its Fall Educational Conference.
Next Meeting of the Board; Adjournment. The next meeting of the Board for the purposes of conducting the Winter 2017 Clinical/Practicum Examinations and other business that might come before the Board will be held at the Jane McKimmon Center in Raleigh, North Carolina
The Meeting was adjourned on a motion made by Dr. Ellington, seconded by Dr. Cook and passed unanimously.